Finance Business Partner – Artistic

Discipline: Finance

Sector: Art/Associations

Location: London

Type: Permanent

Date posted: 23/08/2019

Start: ASAP

Duration: Permanent

Salary: Up to £45,000 per annum

Details

Southbank Centre is the UK’s largest arts centre and one of the UK’s top five visitor attractions, occupying a 17 acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames. We exist to present great cultural experiences that bring people together and we achieve this by providing the space for artists to create and present their best work and by creating a place where as many people as possible can come together to experience bold, unusual and eye-opening work. We want to take people out of the everyday, every day.

The site has an extraordinary creative and architectural history stretching back to the 1951 Festival of Britain. Southbank Centre is made up of the Royal Festival Hall, Queen Elizabeth Hall, Purcell Room and Hayward Gallery as well as being home to the National Poetry Library and the Arts Council Collection. It is also home to four Resident Orchestras (London Philharmonic Orchestra, Philharmonia Orchestra, London Sinfonietta and Orchestra of the Age of Enlightenment) and four Associate Orchestras (Aurora Orchestra, BBC Concert Orchestra, Chineke! Orchestra and National Youth Orchestra of Great Britain).

We present work for everyone and we welcome applications from everyone. By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs, we can continue to look at the world with fresh eyes and find new ways of doing things.

Role objectives

  • Provide an expert business partner service to the Artistic departments, supporting them in their decision making through analysis and other financial support
  • Manage all areas of artistic income and expenditure activity for the organisation, including monthly reporting, annual budgeting and cash flow forecasting
  • Improve the quality of information and processes in relation to artistic areas
  • Identify and work on financial and business issues arising from artistic activity using own initiative
  • Provide other relevant analysis for budget holders, senior management, the Board and external parties as required
  • Manage the work of a Graduate Finance Trainee, being responsible for their professional development as well as a Finance Assistant

Main Responsibilities

Support and communication

  • Build excellent relationships with the Artistic teams, ensuring that
    • The Executive Director and Director or Arts Administration, and cost centre budget holders are supported on all financial issues, including reporting, budgeting and forecasting, and long term financial planning
    • Budget holders properly understand their accounts and the financial position of cost centres under their control
    • There is effective and ongoing financial monitoring and control
    • Likely budget variances are identified and flagged as part of the management accounts monthly reforecast process
  • Work with the relevant marketing teams to ensure Finance, Artistic and Marketing agree reasonable ticket sales targets for all events, and that ongoing performance against these targets is effectively monitored
  • Line manage the Finance Graduate Trainee ensuring that they build excellent relationships with the relevant key stakeholders listed above
  • Supervise the work of the Finance Assistant, delegating work to them as appropriate
  • Deliver ad-hoc financial training to Artistic teams to aid their understanding of financial information

Reporting

  • Producing monthly reports for the Directors
  • Deliver monthly management accounting and other reporting for all Artistic cost centres, including:
    • Processing accruals, deferrals and other accounting adjustments
    • Reviewing cost centre accounts prepared by the Finance Graduate Trainee
    • Reviewing transaction listings, checking that budget holders have done the same and posting any necessary adjustments
    • Meeting budget holders to discuss accuracy of the accounts, reasons for variances and required actions
    • Preparing and checking the artistic summary sections of the monthly management accounts
    • Analysing cash flow variances, and preparing and checking the monthly cash flow forecasts for box office income, settlements and artistic expenditure
    • Highlighting and processing necessary forecast changes
    • Undertaking quarterly Balance Sheet reconciliations
  • Prepare post-evaluations of events and exhibitions, using data extracted from the ticketing database and financial system, and develop other reports as necessary
  • Improve the quality and timeliness of financial information, both to budget holders and the executive team
  • Undertake other ad-hoc reporting, as directed by the Head of Finance Business Partnering

Planning and forecasting

  • Support the Artistic team throughout the annual budgeting process, critically evaluating their assumptions to ensuring that a robust and realistic budget is set for all Artistic cost centres, which delivers Southbank Centre’s artistic and financial objectives
  • Accurately analyse and phase the agreed budget for uploading to the finance system, including cash flow phasing
  • Support the Finance Director and Head of Finance Business Partnering, Executive Director and Director or Arts Administration in other long-term Artistic forecasting
  • Provide scenario planning support to the Artistic team to assist their programming decisions for festivals and one-off projects
  • Help Artistic budget holders to produce accurate project and event costings
  • Develop more dynamic links between financial information and artistic planning as it progresses throughout the year to ensure accurate variance analysis and reforecasting

 Other

  • Be proactive in suggesting and implementing improvements to existing processes and to the reporting framework
  • Respond to ad-hoc queries and information requests from the Artistic team
  • Implement, communicate and maintain all internal controls and policies as advised by the Financial Controller and Internal Auditor from time to time as far as they relate to the position’s area of responsibility
  • Undertake any other ad hoc projects as directed by the Head of Finance Business Partnering
  • Generate other ad hoc reports as required in an accurate and timely manner
  • Prioritise team-working with Business Partnering colleagues, to share information and be able to provide cover in case of absence within the team
  • Build good communication channels with the rest of the Finance Team and share information which is relevant to your role and their roles

Person Specification

Essential skills and experience required

  • ACA/ACCA/CIMA qualified
  • Experience of working in a management accounting or business partnering role
  • High level of IT skills, including:
    • experience of medium to large financial software packages;
    • advanced Excel skills (pivot tables, macros)
  • Strong skills in working as part of a team
  • Good skills in line managing and developing people
  • Fluency in generally accepted accounting principles and accounts preparation, including complete confidence with double entry, accruals, creating and amending journals
  • Ability to review and understand contracts
  • Flexibility in approach and ability to prioritise a heavy workload in order to produce information to deadline
  • Ability to manage large amounts of information and stay focused on key issues
  • Excellent report writing skills, and the ability to turn raw data into clear and useful business information for the target audience

We are looking for someone who:

  • Has excellent communication and influencing skills, with the ability to communicate financial issues to non-finance staff at all levels from the Executive team to admin assistants, being flexible where possible but firm where necessary
  • Has the ability to think and act pro-actively and with own initiative when approaching all aspects of the job
  • Has the confidence and ability to build an effective network of working relationships across the organisation with staff at different levels
  • Has excellent attention to detail
  • Is able to demonstrate an understanding of and commitment to the role that diversity and inclusion play in the activities of the Southbank Centre as a whole and in the work of this particular job
  • Has an appreciation for the Arts
  • Has experience of working in a creative industry or charity

Register Interest

33 King Street, St. James’s,
London, SW1Y 6RJ





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